3PK9 providers stay ready for inspection by logging training and screening work as it happens, in one record an inspector can filter and read. DogBase keeps proficiency training and screening utilization as separate entries on the same dog and handler. Each record stores the training date and a server-stamped saved time that can't be backdated, and every edit to a training or screening shift is versioned. Explosives training aids are tracked with chain of custody and linked to the runs they were used in. Certifications come with reminders before they're due. When the inspector arrives, you filter the record and export it to PDF, Excel, or CSV.
Log every screening shift as an action, tied to the handler, the dog, the facility, and time on task. Utilization sits next to training in the same record, so nobody rebuilds it from shift sheets the week before an inspection.
Log odor, hide placement, cargo setup, indication behavior, and time to find on every training run. Drilldown Insights show where a dog's reliability slips by odor, environment, or handler, long before it shows up at a certification event.
Certification and proficiency dates live on every dog and handler, with reminders before they come due. Your Security Coordinator sees what's current and what's coming up without chasing a spreadsheet someone forgot to update.
Training runs and screening shifts both keep a full version history. View changes shows who edited what, when, and the before and after values, and the training date and saved time are stored separately. You can show exactly what was logged at the time and what changed later.
Health Center tracks vet visits, vaccinations, medications, weight, and injuries next to training and utilization. When performance dips, you'll see whether the cause is physical before that team goes back on the floor.
Issue, transfer, and return aids with an authorizing officer and witness. Inspection results, expiry reminders, and every training run each aid was used in sit on one record. Disposed aids lock, so their history can't change.
For most 3PK9 providers, training and utilization records still live across paper logs, spreadsheets, and handler notebooks. Before an inspection, someone pulls it all together by hand. And when a record gets questioned, there's no clean way to show what was logged at the time and what was added later. DogBase is built to support the recordkeeping required under 49 CFR Part 1549. Handlers log from the field while the details are fresh. Every entry is time stamped, tied to a dog and a handler, and kept with its edit history. So inspection day stops being a project. You filter the record, export it, and hand it over.
I love how I can tweak the format and features as I go and can have everything in one place if needed to access. Jillian S., 3PK9
What inspection prep looks like once training and utilization live in one record.
Build training and utilization forms with your own fields, terms, and scoring: odor, cargo setup, hide placement, blank runs, indication quality. Every handler logs the same structure, every time, so the record reads the same no matter who wrote it.
Vet visits, vaccinations, medications, and weight sit on the same profile as training and utilization. See whether a performance dip is a training issue or a health issue before you schedule that team.
Filter by dog, handler, type, or date range and export to PDF, Excel, or CSV. Hand an inspector, a client airline, or your own internal audit a clean record without rebuilding it by hand.
Start with one handler and one dog. Roll out across your screening teams when you're ready. Handlers, trainers, and supervisors each get the right access to the right dogs.
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Tell us how your teams train and screen: the odors, the cargo setups, the fields you track today. Submit your request and we'll take it from there.
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