Black German Shepherd police dog wearing a chain collar with a service badge.
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One platform. Every dog. Every handler.

Musher driving a sled pulled by a team of eight dogs on a snowy trail.
Soldier in combat gear walking with a military dog through a smoky, dust-filled environment.

Managing a K9 team without a shared system isn't management. It's coordination by memory.

When a team grows beyond one handler and one dog, the gaps appear fast. Who logged what. Which dog is on which certification cycle. Which handler has access to which records. Where the vet documents are filed. Whether the new team member has the right permissions. None of that works reliably on spreadsheets, WhatsApp threads, or shared folders on someone's personal drive.

DogBase is built for teams, not just individual handlers. Every dog has a structured profile. Every user has a defined role and access level. Every file has a home. Every event, training session, and deployment is logged to the right dog, the right handler, and the right team automatically, consistently, and searchably, whether your program has 2 dogs or 200.

Everything you need to manage your team, your dogs, and your program in one place.

Team Management

Create and manage teams within your account. Assign dogs and handlers to teams. Maintain clean, structured team lists, with the ability to delete inactive or test teams without losing historical data.

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Dashboard showing teams with columns for team name, location, number of dogs, users, and status, all marked active.
Dog Profiles & Details

Every working dog has a complete profile with breed, age, certifications, training history, health records, files, and AI-generated insights. The full career record for every dog on your team.

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Dog profile page showing Ames, a 5-year-1-month-old Labrador Retriever, with training stats and health status 'In Heat'.
User Profiles & Roles

Every handler, trainer, and supervisor has a structured user profile with role-based permissions. File uploads supported directly on user documents, including certifications, ID, and compliance records.

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User profile page for Micki Rychecky showing roles as Member and Viewer, with user information, and quick insights including 0 total dogs, trainings, and training sessions.
Record Visibility & Access Control

Three configurable visibility levels: All (full account view), Team (records tied to their teams and dogs), or Own (personal records only). Admins control what each user can see across every record type.

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User information form with selections for Role as Member, Type as Dog Handler, and Record Visibility as All Records, with Cancel and Submit buttons.
File System

Custom folder management, faster uploads with real-time progress indicators, file preview, and auto-generated default folder structures for every dog and user. Built to scale with your program.

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File upload interface showing folders like Home, Pedigree, Certifications, Awards, Identification/Dog Profile, and Health & Medical Records with two files under Pedigree folder and options to edit, download, or delete each file.
Reminders, Alerts & Activity Feed

Smart reminders linked to dog records and schedules. A real-time Activity Feed showing training, health, deployments, and operational events across your entire team live.

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Reminder management dashboard showing three overdue medication reminders with dates, times, statuses, and repeat intervals.
Black German Shepherd dog lying on a bench outdoors with blurred background.
01. Dog Profiles

The complete career record for every dog on your team.

Every dog in DogBase has a structured profile that serves as the system of record for their entire working career. Training history, health records, certifications, operational deployments, performance analytics, AI-generated insights, and all associated files are unified in one place, accessible on desktop and mobile, searchable from day one to final deployment.

Dog profiles aren't just records. They're operational tools. When a handler changes, the record stays. When a dog moves between teams, the history moves with them. When a certification body asks for documentation, everything's already there, structured, timestamped, and exportable in minutes. The profile is the source of truth for every decision made about that dog.

While I am still introducing myself to the software, it has already shown its potential for replacing logbooks entirely for myself and others on my team. Kyle F., Sartech II, Great Plains Search and Rescue
K9 Teams, Handlers & Trainers Trust Us
Why choose us

Built for programs that manage multiple dogs, not just individual handlers.

01
Scaling is not a feature. It’s the absence of friction.
A solo handler logs their first session in minutes. A 50-dog department adds teams, assigns handlers, and structures their file system in an afternoon. DogBase has no "small team" mode and no "enterprise" mode. Nothing about the workflow changes when a tenth handler or a fifth location is added. What changes is visibility and oversight, not the underlying system.
Person holding a leash while a brown dog with a green collar looks up attentively.
02
Access control that enables delegation, not just restriction
Visibility settings usually get called a security feature. In practice, they're a management feature. When a team lead sets a handler to "Own," that handler gets a clean, focused workspace showing only their dogs and sessions. When a supervisor is set to "All," they get program-wide oversight without asking anyone for reports. The three levels (All, Team, and Own) aren't restrictions layered on top of the platform. They're how the platform works at scale.
Golden retriever wearing a service dog vest standing outdoors near a wooden fence, held on a leash by a person.
03
Files outlast people. The system should too.
Handlers leave. Supervisors rotate. Veterinarians change. The files they uploaded need to survive every transition. DogBase File System is built around one principle: every file is linked to the record it belongs to, such as a specific dog, user, or training session, not to the person who uploaded it. When someone leaves, their files stay exactly where they are, accessible to whoever takes over.
Two black labrador retrievers wearing yellow Canine Companions vests sitting in front of a small airplane on a runway.
04
Clean data isn't an accident. It's a workflow.
DogBase gives administrators the controls to keep records accurate over time, not just at the point of entry. Team Deletion removes inactive or outdated teams while preserving all historical data. Training Log Deletion removes accidental entries and duplicates without touching the surrounding record. The result is a training history that reflects real operations, not accumulated clutter. For certification audits, performance reviews, or handler transitions, clean records aren't optional.
Police officer in yellow reflective jacket holding a leash with a German shepherd K9 on grass near white fence.

Explore the Platform

Insights
Groups
Custom Type Builder
WHY TEAM STRUCTURE MATTERS
Organized teams produce comparable data.

Team A against Team B. A handler's quarter against the unit average. A unit's training volume against another's. Every comparison depends on clean team structure and every analytics view respects the organizational boundaries you set.

Analytics & Insights
Analytics & Insights
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Police officer in uniform standing next to a German Shepherd police dog with its tongue out in a park.
Three newborn puppies sleeping closely together on a red and white braided blanket held by human hands.
BUILT FOR KENNELS & BREEDING PROGRAMS

Stud dogs, litters, working prospects, bred-for-duty sales. Every dog's record complete from whelp to placement.

Kennels and breeding programs often manage more dogs per operator than anyone else in the industry. A dog's training history, health records, evaluations, and certifications aren't just documentation. They're part of what makes that dog valuable. DogBase gives every facility a complete, transferable record for every dog, so when a dog is sold or placed, its full history goes with it.

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What K9 professionals say about DogBase

From search and detection to service and sport, K9 professionals worldwide use DogBase to log faster, train smarter, and stay mission-ready.
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Happy golden retriever dog looking up with an open mouth outdoors.
Close-up of a black and white Border Collie dog looking slightly upward.
Black and white dog running through splashing water outdoors.
Close-up of a gray dog with light-colored eyes looking forward.
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Jillian S.
3PK9
DogBase has been a great resource to be able to customize record keeping for my K9. I love how I can tweak the format and features as I go and can have everything in one place if needed to access. But what I've really appreciated more than anything has been the customer support in helping me set up a good logging system for my dogs and learn how to utilize the program more efficiently. They have helped me with every question I've had and even put the time into drafting templates for the training/action type to help me get started. That alone made a huge difference that set them apart from other programs out there that offer record keeping.
I have been using this app for over a year for all my trainings and deployments. The app is very easy to navigate and easily customizable. The AI summary is a very useful tool.
Andrew R.
TEXSAR
DogBase has become an important part of my work as a HRD K9 handler with Murphy. It provides a simple, reliable way to document training, deployments, and performance over time, giving me confidence that every session contributes to Murphy's long-term development and operational readiness. For K9 handlers committed to excellence, accountability, and continual improvement, it is a valuable platform that supports both the working dog and the mission we serve.
Roger S
Club Peeps
New to the working dog community little did we know training and caring for a working dog is a significant undertaking. Dogbase has improved our training and results with consistent sessions, not as much for the dog but me it’s a new adventure for me and Dogbase is a big part of our training now. Thank you for taking the time to design a database program to help organize and see the weaknesses to address. As my journey with a working dog grows so will my learning, adjustment and growth.
DogBase is making the administrative side of detection logs that much more efficient. I enjoy the clean and simple-to-use interface and the ability to submit logs on the go through mobile. Being able to print log reports helped to streamline my process. I like that DogBase staff are constantly working to make the program better and improve accessibility. Customer support is quick to respond and fast to problem solve and help with whatever is needed.
While I am still introducing myself to the software, it has already shown its potential for replacing logbooks entirely for myself and others on my team. Not only is it one less item to keep track but the simplicity makes it more motivating to complete logbooks.
I am loving using Dogbase! It is providing such great value in training my dogs and I plan to continue to use it for as long as I possibly can. I love the amount of information that you are able to log for each training session. Before, I was using the old school notebook method for keeping track of my training sessions. Now, with using Dogbase, I have access to SO many more variables that I wouldn't have normally thought to log before that can possibly make a difference in future training sessions.
DogBase is one of the few K9 logs that caters specifically to Search and Rescue (SAR). I am a relatively new user, but impressed by the amount of versatility it has to offer. I've used other K9 logs in the past, but they were focused on Law Enforcement and were not as detailed for SAR work, as is DogBase. Detailed record keeping is essential if you want to learn to identify the good and the bad in your training routines and to maintain your credibility as a search team. In my opinion, DogBase does the job.
Nadine R
GPSK9s
I am so glad that I was invited to "test" this. I dreaded doing my logbooks and couldn't find an easy method. This platform is easy and so far all updates have made it easier and clear to fill out. I hope that we can continue to use it. I also like that I can check on more of my own team members and what training they are logging.
Curtis D
SAR Unit
So far it's been a great app. Starting to switch completely over to it.
Absolutely love this application. Such ease of use and able to track everything. Same format for all trainings and love the information added based on time and location. This will be a game changer in record keeping for SAR dogs.
I was tired of using Excel spreadsheets where I had to remember all the information when I was finally able to sit down and enter it. I like DogBase because I can use my phone and fill it out during training while all the information is fresh. It's easy to go down the list and fill out each part and in the end I have all the information I want to keep track of for my HR and Airscent K9.
Aaron T
MOCSAR
I have tried a lot of different ways to track my training for my Search and Recovery dogs. DOG BASE is by far the best and easiest to use. Love it!
Christian H
Mark9 SAR
I am enjoying the app. It's easy to use and apt to great features, especially the weather part of it.

K9 team management: frequently asked questions

How do I manage multiple working dogs and handlers in one system?
Can I control what each handler sees in DogBase?
What happens to a K9's records when a handler leaves or the dog changes teams?
Can DogBase track certification and vaccination due dates for a whole K9 team?
Does DogBase work for a solo handler as well as a large K9 unit?

Ready to manage your whole team from one platform?

Black and brindle dog with white chest jumping over a log in a forest.

Two dogs or 200, DogBase gives every handler a structured record and every supervisor one view of the whole unit.

Close-up of a chocolate Labrador retriever with a calm expression and a blurred autumn background.